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  presentation supplies, portfolio, dividers, organisers, organisation supplies, shredders, business machines, security, office products, business supplies, office stationery, office supplies  
presentation - simple tips
By Mary Ricardo

  presentation supplies, portfolio, dividers, organisers, organisation supplies, shredders, business machines, security, office products, business supplies, office stationery, office supplies  

Most people are required to give presentations at some stage during their working career. Some people are terrified or embarrassed by the prospect, some relish the opportunity but very few are ambivalent about it. Either way, it is possible to approach presentations from the point of view of positive self development rather than just task endurance.

There are a number of different types of presentation, you might be required to lead a seminar or working group in an informal fashion. Alternatively you might be required to present a proposal or deliver a briefing to a large group in a more formal fashion. What ever the type of presentation, formal or informal, to large groups or small, as part of a group or simply out there on your own, there are some simple tips that should help you.
 


There are four steps to giving a presentation:

  1. Understanding the task
  2. Preparation
  3. Planning
  4. Delivery
1. Understand the Task
  • Be clear about the purpose and aims of the presentation.
  • Make a list of the key features you want the audience to take away with them.
2. Preparation
  • Be prepared, know your facts and know your subject. There is nothing better in building your confidence than having the confidence that you know what you're talking about. Conversely there's nothing more sapping of confidence than not really knowing what you're talking about.
  • Make use of visual aids to engage the audience. Handouts and visual aids not only engage with your audience but also offer you the chance to keep your presentation focused and to the point.
3. Planning
  • Rehearse and time the presentation. If possible, practice on site with a number of colleagues. Choose a room that has a clock. Think about what size the audience will be and what volume you will get from your voice.
  • Make sure that you have all the equipment available you need to give your presentation and that it is all working properly
  • Don't read from notes. though you can have "prompts" to help you.
  • Use Cue cards/running list with basic information to assist your delivery.
  • Speak clearly, ask if you can be heard at the back of the room.
  • Don't rush your delivery.
  • Use visual aids if possible but don't present too much information at one view.
  • Leave a couple of minutes at the end for questions.
  • Practice answering questions.
  • Thank the audience/chairperson as you finish.

4. Delivery

Introduction

  • Introduce yourself.
  • Explain what you are talking about and why.
  • Outline the order of your presentation.
  • Give a preview of your opinions, results, conclusions.
Main Section
  • Give your interpretation of the facts you are delivering.
  • Present your ideas and space out your points in a logical order.
  • Produce any supportive evidence.
  • Do not create information overload.
Summary and Conclusions
  • Re-state the main points.
  • Stress your conclusions.
  • Express your own feelings on the subject.
  • Invite questions.
General Advice
  • Have Confidence - know your stuff.
  • Show Empathy - be supportive of others and you can expect their support in return.
  • Try Breathing - calm those nerves by practicing deep, even breathing. It really works! This will also steady your voice and give your greater volume.
  • Focus yourself - be determined to enjoy the experience.

If you liked this article try our take on presentation stress ~ all eyes on you!

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